Online membership and a membership card on your phone
Join from your phone, pay the membership fee through HelloAsso, receive a QR-code membership card: running an association's membership without a spreadsheet.
A spreadsheet for the member list, an online money pot for membership fees, laminated cards left at home, and a treasurer who cross-checks it all by hand: this is still daily life for many student associations. Online membership replaces these four tools with a single journey.
The membership journey
The student joins from their phone: they find the association in their school's directory, or enter a membership code the association has given them, then choose their rate. Depending on the association's setting, membership is immediate, or subject to approval by the board; in that case, the student is notified of the answer.
On the board's side, the member list keeps itself up to date: who joined, when, at what rate, and whether the membership fee has been paid.
Collecting the membership fee
The membership fee is paid online through HelloAsso, which is free for associations: HelloAsso is funded by a voluntary contribution suggested to the payer, and toGaether takes no commission on top. The payment arrives in the association's account, and the student receives a membership receipt.
The treasurer has nothing left to cross-check: each fee is attached to the right member and the right rate, and appears in the association's accounts.
The membership card on the phone
Once the membership is active, the student finds their membership card in the app. It carries a QR code: they show it to get the association's benefits from its partners, or at the door of sessions and events.
The card is checked with a simple scan, which shows whether the membership is valid at that very moment: a screenshot of an expired card fools no one.
Rates reserved for paid-up members
Membership opens up concrete benefits. In an event's ticketing, a ticket option can be reserved for members whose fee is paid up: the app checks this at the time of purchase. No more checking cards one by one at the door to apply the right rate.
At the door of an event or a session
At the door, the team scans tickets and membership cards from their own phones. For recurring activities (training sessions, workshops), scanning the card is also used to record attendance at each session.
What the association gains
- an up-to-date member list, with no retyping;
- membership fees collected and reconciled automatically;
- benefits reserved for members, applied without manual checks;
- a history that stays with the association, from one board to the next.
For ticketing at large events, see ticketing for a gala with HelloAsso.
