School–association agreements, without rebuilding the file
Every year, the school asks its associations for the same documents before signing the agreement. toGaether keeps that file up to date through the year: each missing document opens the very flow that produces it.
One file per association, opened by the school
The institution launches the agreement campaign; each association sees the expected documents and their status, line by line.
A document is not dropped into the file by hand: it is created by its own flow, which dates, indexes and files it. The "Current bylaws" line opens the bylaws generator, "Insurance certificate" opens the upload.
Bylaws in force- Declaration receipt
- Liability insurance certificate
- Complete, declared board
- Latest general meeting minutes
How it works
Launch
The school opens the agreement campaign.
Complete
The association produces the missing documents.
Sign
Both parties sign the agreement.
Track
An expired document goes back to pending.
The agreement signed online
Once the file is complete, the agreement goes out for signature by both parties' representatives and joins the archives of the association and of the school.
What the school sees at a glance
The student life office follows every association's progress: complete files, pending documents, signed agreements. Fewer reminders, faster reviews.
Why the agreement matters to an association
The agreement sets what the school makes available to the association: a room, a mailbox, the use of the institution's name, sometimes an operating grant. Without a current agreement, these benefits stay on hold, and a grant application can be turned down for a missing document.
Keeping the file up to date through the year rather than in the week before the deadline also avoids conflicting versions: the bylaws sent are the ones in force, the declared board is the one that was elected.
Frequently asked questions
Does the association already have to use toGaether?
Agreements assume the school and the association are linked on the platform. An association can sign up on its own, then join its institution.
What happens if a document expires during the year?
Compliance tracking flags it: an expired insurance certificate or an incomplete board goes back to pending in the file.
Can the template agreement be the school's own?
Yes. The institution uses its own template; the file gathers the documents that template requires.
Going further
Your next term, without spreadsheets
Show us how your association or school runs: we'll show you what toGæther would change, on your real cases.