Organise a student event, from registration to final report
Gala, welcome weekend, party or conference: one place to open registrations, sell tickets, check entries and account for the result.
A student event without a spreadsheet
An event keeps half the board busy for weeks, and its organisation often sits in half a dozen shared files. toGaether brings it all together in one place: the event page, the registrations, the ticketing, the entries and the expenses.
Online registration and waiting list- HelloAsso ticketing, prices and quotas
- QR code at the door, offline validation
- Event statement and report in one click
How it works
Announce
The event page and the opening of registrations.
Fill
Ticketing, waiting list, transport and accommodation.
Welcome
Entry checks and the attendance count.
Report
The statement and the report for the board and the school.
Welcome weekend (WEI) and gala: the big events
High-stakes events need more: transport, accommodation, suppliers. Dedicated modules track transport groups, room allocation and supplier payment deadlines.
An event can be run by several associations, with a cost split agreed in advance.
A report the school can read
At closing, the statement sets out income, expenses and attendance. It is the document most often missing from grant applications, and the one that lets the next board prepare the following edition with figures instead of memories.
Before, during, after: what the tool takes care of
Before: the event page, registrations, ticket sales, communication to students on campus. During: entry checks and the attendance count. After: the statement, the organisers' expense claims and the report sent to the board and the school.
Each stage feeds the next. Registrations become tickets, tickets become entries, entries and expenses become a report: no data is copied from one file to another.
Frequently asked questions
Can we organise a free event?
Yes. Online registration and entry checks work with or without paid ticketing.
Do students have to install an app?
They find their events and tickets in the toGaether mobile app or on the website, using their account.
How do we prepare a welcome weekend safely?
The software organises the logistics; prevention remains the board's responsibility. Our welcome weekend guide covers the French legal framework on hazing, alcohol, transport and the emergency plan.
Going further
Your next term, without spreadsheets
Show us how your association or school runs: we'll show you what toGæther would change, on your real cases.