Running a student association

Practical guides for association boards, treasurers and school student-life teams, plus articles about what toGaether does.

Léon, a student with curly red hair in a grey jumper with a white collar, in cut paper, hands his association's bylaws to an adviser behind a bank counter.

FeaturedNon-profit guides8 October 20268 min readOpening a bank account for a French 1901-law associationDocuments requested, signatories, delegated authority, changes at the handover, online banks: opening and running a student association's bank account.

Non-profit guides8 October 20268 min readTemplate bylaws for a student association, with commentaryTemplate bylaws for a student association, clause by clause: what the French 1901 law really requires, what is your choice, and the pitfalls to avoid.
Non-profit guides8 October 20268 min readTemplate for the minutes of an association's general meetingA complete template for general meeting minutes: what to include, the attendance sheet, and declaring the new officers within three months.
Product30 September 20265 min readSSO: signing students in with their school accountSAML or OIDC single sign-on, automatic attachment by email domain, existing accounts recovered: how toGaether's SSO works.
Non-profit guides30 September 20267 min readSetting up a student association under the French 1901 lawBylaws, founding meeting, online declaration, bank account: the full path to setting up a student association in France, step by step.
Non-profit guides30 September 20266 min readKeeping a student union's books without giving up your eveningsReceipts, expense claims, budget, bank reconciliation, closing the books: good practice for the treasurer of a student association in France.
Non-profit guides30 September 20266 min readApplying to your school for a grant: the application that gets throughProvisional budget, objectives, documents to attach, report on use: how to build a grant application that the institution can accept.
Non-profit guides30 September 20266 min readBoard handover: losing nothing from one term to the nextElection, declaring the new officers, bank, access, archives: the checklist for handing over a student association without any gaps in its memory.
Product30 September 20265 min readTicketing for a student gala with HelloAssoPrices, quotas, online payment, ticket checks at the door: setting up ticketing for a gala or a welcome weekend (WEI) with HelloAsso and toGaether.
Product30 September 20264 min readAssociation data hosted in ParisWhere toGaether's data is stored, what remains outside France and why: the precise answer to the question IT departments and DPOs ask.
Non-profit guides30 September 20268 min readRunning your association's general meetingNotice, quorum, voting, minutes, declarations: a step-by-step guide to a student association's general meeting that stands up legally in France.
Non-profit guides30 September 20266 min readInsuring a gala or a welcome weekend (WEI): cover and liabilityCivil liability, extensions to check, suppliers' certificates: what a student association must insure before a gala or a welcome weekend (WEI).
Non-profit guides30 September 20267 min readOrganising a welcome weekend (WEI): safety, alcohol, hazingHazing, transport, alcohol, prevention team, emergency plan: preparing the welcome weekend (WEI) as an event whose risks are under control.
Non-profit guides30 September 20267 min readSelling alcohol at a student party in France: the rulesTemporary bar licence, mayor's authorisation, permitted drinks, minors, prevention and getting home: what an association must know before opening the bar.
Non-profit guides30 September 20268 min readFinding sponsors and signing a partnership agreementApproaching partners, choosing between patronage and sponsorship, drafting the agreement, saying thank you: funding a student project without a tax misstep.
Non-profit guides30 September 20268 min readRefunding expense claims without errors or delaysRefund rules, receipts, two-person approval, bank transfer, waiving a claim as a donation: an expense claim procedure the whole board understands.
Non-profit guides30 September 20266 min readGDPR: keeping an association's membership fileMinimal collection, information, access, retention period, handover: the GDPR rules for a student association's membership file in France.
Non-profit guides30 September 20267 min readThe school–association agreement: what it must containCommitments, premises, grants, use of the school's name, termination: the clauses of an agreement between an institution and its associations.
Non-profit guides30 September 20266 min readManaging a school's grants, from budget to final reportEnvelope, published criteria, committee, payments, reports: sharing grants between student associations in a way that is fair, clear and traceable.
Product30 September 20264 min readOnline membership and a membership card on your phoneJoin from your phone, pay the membership fee through HelloAsso, receive a QR-code membership card: running an association's membership without a spreadsheet.

A question these guides leave open?

Write to us with your case: bylaws, treasury, a high-risk event. We'll answer, and show you what toGæther would do in your place.